Doctor Document Management App: A Must-Have Tool for Every Medical Practitioner
As a doctor, you have a lot of responsibilities on your plate, from managing patients’ health to maintaining their records. One of the biggest challenges faced by medical professionals is managing their patients’ documents and records. With the increasing number of patients, it becomes difficult to maintain a hard copy of all the documents. To solve this problem, the Doctor Document Management App was developed. In this article, we will explore the functionality of this app and how it can benefit you as a medical practitioner.
What is the Doctor Document Management App?
The Doctor Document Management App is a mobile application that is specifically designed for medical practitioners to manage their patients’ documents and records. This app offers a simple and user-friendly interface that allows you to upload, store, and manage your patients’ documents with ease. The app is designed to help you save time and effort that you would otherwise spend on managing hard copies of documents.
Mobile App Functionalities
The mobile app has several features for doctors to manage their patients and documents.
- The Doctor Document Management App provides a simple sign-up process for doctors. Doctors can create an account using their email address and sign in to the app using their login credentials.
- By linking the app with Google Login and connecting to Google Drive, doctors can securely store their patients’ documents. This feature enables doctors to access their Google Drive from the app, making it easy to upload and store their patients’ documents.
- The app’s document-uploading workflow is user-friendly and straightforward. Once a doctor signs in and links their account with Google Login, they can start uploading their patients’ documents.
- To start uploading documents, doctors need to add a patient to the app by entering their name. Once added, a folder will be created in the doctor’s Google Drive.
- When a doctor adds a patient, the app creates a folder in Google Drive with the patient’s name. All documents related to that patient will be stored in this folder.
- Doctors can upload various types of files, including documents, videos, and photos. They can record videos and photos directly from the app or upload them from their mobile device’s file manager.
- All files uploaded will be stored in the patient folder in the doctor’s Google Drive, keeping all their patients’ documents in one place and making them easily accessible.
- The app uses a folder naming convention that includes the patient’s name and the date the folder was created, making it easy to search for documents.
- Doctors can record videos and take photos directly from the app, making it easy to document a patient’s condition in real-time.
- Doctors can upload videos and photos from their mobile file manager directly, adding multimedia documents to a patient’s folder without needing a separate camera or storage device.
- The app’s search function allows doctors to search for documents by patient name and date, making it easy to access patient files quickly and efficiently.
- The app comes with offline sync functionality, meaning doctors can still access patient files even without an internet connection. All changes made to documents while offline will be automatically synced with Google Drive as soon as the doctor is back online.
- The app also comes with a daily sync to Google Drive, ensuring all documents are backed up daily and reducing the risk of data loss due to technical glitches or other unforeseen circumstances.
Desktop App Functionality
The Doctor Document Management app is not only available on mobile but also on desktop. The desktop app provides additional features that complement the mobile app. Here are some functionalities of the desktop app.
- Doctors create an account on the desktop app by providing their personal information. Once they have an account, they can log in to access the app’s features.
- Doctors can link their Google account to the app, which allows them to access and manage their Google Drive storage from within the app.
- The app provides a simple and streamlined process for doctors to upload documents, videos, and photos related to their patients. This includes the ability to upload directly from the desktop app or mobile devices connected to the app.
- Doctors can add new patients to the app by providing their personal information, including their name, date of birth, contact details, and other relevant information.
- In order to organise and retrieve information and documents regarding each patient, their name is used as the primary identifier.
- When a new patient is added to the app, a folder is automatically created in the doctor’s Google Drive storage. This folder serves as the central location for storing all of the patient’s documents and other information.
- Doctors can upload various types of files related to their patients, including documents, videos, and photos. These files are stored in the patient’s folder in Google Drive.
- All uploaded files are stored in the patient’s folder in Google Drive, making it easy to organise and retrieve them as needed.
- Each patient folder in Google Drive is named based on the patient’s name and the date the folder was created. This naming convention makes it easy to quickly identify the folder and its contents.
- Doctors can use the mobile app to directly record videos and take photos, which are then automatically uploaded and stored in the patient’s folder in Google Drive.
- In addition to recording directly from the mobile app, doctors can also upload videos and photos from their mobile device’s file manager.
- The app provides powerful search functionality that allows doctors to quickly locate documents based on the patient’s name and the date they were uploaded.
- To help manage storage space, the app allows doctors to connect an external hard drive and move files from Google Drive to the hard drive. This helps free up space in Google Drive without losing any important data.
- The app provides proactive notifications to doctors when their Google Drive storage is close to reaching its limit. This notification reminds them to move files to an external hard drive to avoid running out of space.
- When files are moved to an external hard drive, the corresponding folders in Google Drive are not deleted. This ensures that the folder structure and other organisational information remain intact.
- Doctors can easily switch between using Google Drive and an external hard drive to store their data. This provides flexibility and helps manage storage space more efficiently.
- The desktop app provides users with convenient drag-and-drop functionality to move files to the patients’ folders from the desktop. Users can simply select the files they want to move and drag them to the desired patient folder. This feature makes it easy for doctors to manage their patients’ documents efficiently.
- To avoid duplication, the desktop app automatically merges files based on the patient’s folder and file name. This feature helps to keep the patient’s documents organised and easy to access.
- The desktop app includes a built-in file viewer that supports various file formats, including PDF, Word, Excel, Image, and Video. This feature allows doctors to view their patients’ documents directly from the app without having to switch to external viewers.
- The app supports various file formats, including PDF, Word, Excel, images, and videos. This allows doctors to store all types of patient documents in one place.
- The app supports MICR (Magnetic Ink Character Recognition) documents, which are commonly used in the healthcare industry. This feature allows doctors to store and manage MICR documents, such as checks and bank deposit slips, for their patients.
Admin Panel Functionalities
Admin Panel Functionalities are the set of features and actions available to an administrator of a system or application. In this case, the admin panel functionalities include managing doctors, adding or deleting doctors from the system, and viewing the storage space of each doctor. However, the admin cannot view the files stored by the doctors in the system.
- The admin panel provides a comprehensive list of all the doctors who have signed up on the platform. The list includes the doctors’ profiles, such as their names, email addresses, and contact information. This feature allows the admin to manage the doctors on the platform and keep track of their details.
- The admin has the authority to add new doctors to the platform by providing them with login credentials to access the system. They can also delete doctors from the platform if required. This feature ensures that the platform remains up-to-date with active doctors.
- The admin can view the storage capacity used by each doctor on the platform. This feature helps the admin to manage the storage space efficiently and allocate resources based on the doctors’ needs. The admin can monitor the usage of storage space by each doctor and take appropriate action if necessary.
- The system ensures the privacy and confidentiality of the patient’s data by not providing access to the admin to view the files stored by the doctors. This feature helps to maintain the privacy and security of the patient’s data and ensures that only authorized personnel have access to it. The admin only has access to view the list of doctors and their profiles, ensuring that the patient’s data is protected.
Conclusion
Overall, the Doctor Document Management App provides a comprehensive solution for managing patient documents and information. The app allows doctors to sign up and connect their accounts with Google Drive, enabling them to store and manage patient documents, videos, and photos securely. The app’s offline sync functionality ensures that doctors can access and manage patient documents even when they are not connected to the internet.
The app also includes a desktop version that provides the same functionality as the mobile app, along with the option to connect an external hard disk to store patient files and free up space on Google Drive. The file viewer supports various file types such as PDF, Word, Excel, image, and video, making it easier for doctors to view and manage patient files.
The admin panel functionality allows the admin to manage doctors, add or delete doctors from the platform, and view their storage capacity without accessing their files, ensuring the privacy and confidentiality of the patient’s data. Overall, the Doctor Document Management App provides an effective solution for managing patient documents and information, making it easier for doctors to provide quality healthcare services.